Home > Lodging Maximums and M&IE Per Diem Allowance Calculation
Lodging Maximums and M&IE Per Diem Allowance Calculation
Is this trip for a single day?
Will there be any provided meals for the single day trip?
Single Day Rates
Day Trip Meal Allowance
Based on the preliminary questions you answered above, you qualify for the day trip meal allowance.
Based on the preliminary questions you answered above, you do not qualify for the day trip meal allowance.
Day trips that do not require an overnight stay are not eligible for a M&IE per diem allowance. By University policy, those travelers that incur meal expenses for a day trip will be reimbursed a flat $15 per day regardless of leave/return times. The $15 is tax reportable to the traveler and no receipts are required.
Travelers that do not incur out-of-pocket costs or have any meals provided for their day trip travel are not eligible to receive any meal reimbursement, including the day trip allowance.
Destination Notes: Continental U.S. - If your destination city is not found in the dropdown list, select the next closest city within the same county as your location. Outside Continental U.S. - If your destination city is not found in the dropdown list, select 'Other'.
How long will you be at location?
Please select any provided meals for each day of your trip.
Day 1 - Wed Mar 29 2017
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The University of Wisconsin travel rate maximums for lodging and M&IE Per Diem allowance are based on the federal government rate tables as follows: General Services Administration (GSA) establishes per diem rates for destinations within the Continental United States (CONUS). The State Department establishes the foreign rates (for example, Russia, Aruba, Bahamas, Europe, etc.). The Department of Defense (DOD) establishes non-foreign rates such as Alaska, Hawaii, Puerto Rico, and Guam. Rate files used in the UW TravelWIse Calculator are updated monthly and contain any Federal rate changes.
Note: The federal government rate tables prescribe a standard rate for lodging and M&IE Per Diem by location. Higher cost cities within the continental U.S. have a higher lodging & M&IE per diem rate. High cost rates apply to the specified city and also extend to other locations within the county. For foreign locations, those outside the continental U.S., lodging and M&IE per diem rates are prescribed by country and city. If the city of travel is not listed the "Other" rate for lodging and M&IE per diem applies.
Example: The standard lodging maximum for any location in Wisconsin is $89.00 unless the location is listed as a high cost location.
Within Wisconsin: Lodging maximum is calculated based on the location of where you spent the night and the date of stay and is paid at 100% of the federal rate.
Domestic/Out of State: The University has modified the federal rate file for domestic locations to include an additional 25% above the federal rate for Continental U.S. locations. Lodging maximum is calculated based on the location of where you spent the night and the date of stay and is paid at 125% of the federal rate.
Alaska, Hawaii, U.S. Territories, Trans-border Countries and all Foreign Locations: Lodging maximum is calculated based on the location of where you spent the night and the date of stay and is paid at 100% of the federal rate.
A full M&IE per diem allowance for trips requiring an overnight stay is paid for each full day of travel. M&IE per diem allowance is calculated based on the Federal established rates for the location where you spent the night except for the last day of travel. For the last day of travel M&IE per diem is calculated on where you spent the night before returning to your University headquarters.
First and last days of travel are paid at 75% of the M&IE per diem allowance. First day is paid on where you will spend the night; last day is paid on where you spent the night before returning to headquarters.
Any provided meal(s) must be deducted from the meal portion of the M&IE per diem allowance, including the first and last day's travel proportional amount.
Provided meal deductions from the meal portion of the per diem allowance are calculated as follows: 20% reduction for breakfast, 30% reduction for lunch, and 50% reduction for dinner.
Incidental expenses included in M&IE Per Diem are:
Fees and tips given to restaurant wait staff, porters, baggage handlers, hotel housekeeping or other service staff, valet, train or ship service staff
Transportation between places of lodging or business to obtain meals when not obtainable within the immediate vicinity
Laundry, dry cleaning, and pressing of clothing
Mailing and other expenses associated with filing expense reports